There are many factors to consider before renting out an office space for your business. With plenty of options to consider, and knowing that there are so many things that can impact your decision, we cover the key features that can help you in the process of selecting the right workplace for you.
Location is the most important factor when choosing an office. Choosing a location for your workplace is more than just considering the neighbourhood. The area in which your business is located determines the image you create to new and existing client. Having your business situated at an accessible location is vital as it can contribute to the success or failure of the organisation. Not only would it help build your brand image if it’s in an ideal location, but also stand out for the right reasons.
Commuting to work can sometimes be draining and can impact on the productivity and wellbeing of your employees. Finding an office close to transport links can help employees get to work without a hassle, and clients to find you easily. Having local amenities around your workplace is always an added bonus, as staff prefer the convenience of having places to eat nearby.
When renting out an office you want to make sure that the size of the premises matches the size of your company. Cramped offices aren’t great for productivity and renting an area too large could mean you would be wasting funds on unwanted space. As a general rule, we recommend having 70 square feet per person, however, it is entirely upon a client and what suits their business depending on the size of desks or storage space required.
Flexspace offer a number of different office spaces to choose from and the type of office you choose depends on where your business is in its growth cycle. Start up businesses often choose to opt for coworking spaces as it is the most cost effective option. The next stage up would then be to take a private office for the business to grow and instil its own culture.
It pays off to look ahead to the future of your business, and choose an office that can be adapted to accommodate a team that suits your business as it evolves over time.
The cost of your office is probably one of the most significant factors to account for in your business. Spending too little could leave you with an office you’re not happy with, but spending too much may leave you struggling to pay the rent. The cost of an office space would need to be strategised effectively as the price tag attached could slow down your business growth.
A wise act would be to calculate the net income of the business to determine how much can be spent on the ideal office space. You’d need to determine whether you are prepared to scale up and get a bigger office or if you want to downsize to reduce your expenses. A budget needs to be set, and you would need to make sure you don’t go over that fixed amount. Having a clear budget in mind that fits with your business is crucial to prevent you from committing to space that is not maintainable from a financial point of view.
Parking space and the security of your office are common factors that can be overlooked when choosing an office space to rent.
It is important to consider the amount of parking you have available included in the office space you’re renting. Is the parking space free or is there a hidden charge on top for that? If there is only limited parking available, where could your employees, customers or clients park? You need to make sure there are enough spaces nearby and at minimum cost so that your team can get to work without the hassle. A secure parking lot would always be an added bonus.
The security of the building your business runs from is highly significant. Nobody likes to work in an environment where there are security risks. So one of the aspects to consider when choosing an office space would be to select a safe working location for yourself and your staff.
The length of a lease plays a key role in the decision of renting an office. For your first office, you may not want to tie yourself into a long-term commitment. Flexspace offer a minimum of a 6-month agreement to all workplaces across the country. We take into consideration that clients may not want to be stuck with an office if your business folds, sells or outgrows the space.
Our aim is to provide flexibility for all types of businesses, believing that the easier we can make it for small to medium businesses, the quicker the chances are for these organisations to grow and become successful.
The majority of Flexspace office and workshop units are located off the main motorway networks, offering free parking and security to all clients. We have a wide range of units in different sizes, with prices to suit all.
To book a viewing at one of our 59 locations, please call 0800 033 4444 or contact us by email.
You can rent a Flexspace unit for a minimum of 12 months all the way up to 10 years or more.
Most sites have different unit sizes, so you can move and grow with Flexspace. Choose workspace on your terms.
Most of our units are so flexible that you can shape the space to be precisely as you want it to be.
From Cafes to Gyms, Galleries to Labs, we’ve seen and done it all. Choose space to fit your needs.
Flexspace have helped me turn my little dream into a profitable reality! Being a small business owner looking for premises can sometimes be daunting but Loraine and the Flexspace team helped me with every step in finding the perfect solution for my business and I couldn’t be more grateful.
The team go above and beyond to look after their tenants and nothing is every too much trouble. Premises are clean, well maintained and I always feel extremely safe when I’m at work even on those dark winter nights! I have highly recommended Flexspace to fellow business owners – a hidden gem in Peterborough!
Our offices in Blackpool are easily accessible for the people we support, some of whom are in wheelchairs, there is a ramp to the entrance door and disabled facilities. Our offices are nicely decorated, comfortable and affordable.
Our Area Manager is very helpful and readily available should we have any queries or problems. The public areas are kept clean, safe and presentable. She goes over and above the call of duty for the clients.
I have enjoyed renting from Flexspace for the last 3 years and hopefully will be there for a good few years to come. Found the staff very helpful and easy to get on with.
Excellent service, the Centre team are happy to assist with meeting rooms at short notice. They ensure that repairs are carried out quickly. I needed several new sockets in my room and these were provided very quickly with no inconvenience to myself.
The staff are friendly, professional and knowledgeable and nothing is ever a problem.
Flexspace Dunfermline has had a big impact on the growth of my business over the last 3 years. Offering the ability to offer in-house training to clients with the use of the meeting room facilities. The team always ensure that the rooms are set up to the exact requirements I need to deliver the training to my clients. From equipment set up to the supply of refreshments to my delegates.
Having a dedicated team onsite that are always on hand to assist with anything from reception to administration is a real benefit to my business. The staff are always very approachable and nothing is ever too much for them when I ask for their assistance.
RDM Group has occupied buildings on the Bilton Industrial Estate for over 22 years and we have seen many owners in our time. In 2007 ‘Flexspace’ acquired the estate and through their resident manager, we have seen a dramatic improvement in the overall operation of the estate together with a continual investment and improvement program into the buildings, security and facilities which makes the estate an extremely good place for our company to be located.
Big thanks to you and Alan for your efficient handling of the whole process.
Many thanks for your support in our move into new office space, everything has been really smooth and easy even down to ensuring locks were changed and secure.
The facilities are excellent and spotlessly clean throughout and it’s so helpful for us to have access to additional rooms for booking for training events when we need it. We are so glad we made the move into a really pleasant and well maintained working environment.