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Put Your Business on the Map

Liz Baker, Flexpace’s Digital Marketing Manager talks about keeping safe at this time.

So, suddenly, flexible working is in all my news feeds.  With the worries of Corona virus, people are publishing blogs and articles about working from home.  Friends are sharing images of them in their PJs, working from home.  Conference calls are now a gamble as to which pet will embarrass their owner first.

For some people, it’s just not an option to work from home, so if you are still sharing communal facilities and need to have contact with other people it’s time to work flexible but also work safe.

 

Sharing space with others means respecting them

Over the past few days I have reviewed our company’s Contingency Planning to make sure it’s up to scratch to cover the current COVID-19 issues.

I have read more information on disease containment that is necessary for one lifetime.  But it all comes down to some very easy rules.

If you have to share a space with others, then you have to respect them and take a series of simple precautions.

GOV.UKStep One – Get your facts right

As much as I’ve enjoyed the memes and photos sent to me by friends, knitting your own face mask and brewing up your own hand gel is not going to do any good.

Go to the source.  The UK Government’s own GOV.UK which has up to date information and links to guidance from both the Department of Health and Social Care and Public Health England.

Step two – The person responsible for your safety is you

I remember when that phrase was stuck on mirrors to make you think about your own safety.  It’s still true.

We all have to take responsibility for making sure we wash our hands and not sneezing over everyone else.

Make yourself aware of the symptoms of COVID-19 and how it’s spread by bookmarking and reading the GOV.UK website.

Your workplace should have a policy on what to do if you are showing symptoms.  Make sure you know what it says and what you should do.

If you think you may be showing symptoms then isolate yourself immediately and call 111.

Step three – Now wash your hands!

Now wash your hands

Washing your hands is something we should all have been doing anyway (why do people need to be told this, it’s not a social nicety, it’s essential) but just in case you are still not sure how to wash your hands then the NHS have produced a great PDF you can download that shows you how.

Things you can sing or recite that take 40 – 60 seconds whilst washing your hands …

  1. Happy birthday to you (1 verse)
  2. The opening to Star Trek (this is the voyage of the USS Enterprise ….)
  3. Lady Macbeth’s hand washing ritual (Out damn spot, out I say …)
  4. Yesterday, by the Beatles (1 verse)

Or you can create your own poster using the fantastic washyourlyrics.com
I went for Jolene by Dolly Parton for mine!

Step Four – be courteous and keep a clear desk

You are sharing a space with other people.  Don’t stand over them and cough!  Dispose of that paper hankie straight away.

Don’t leave dirty plates and crockery on your desk.  It’s very easy to end up just rinsing out your mug at the end of the day, don’t.  And also DON’T wash it in the toilets.  By law, companies must supply separate washing facilities for crockery away from toilets.  Use them.  Dry your cup on a paper towel rather than the dodgy tea towel that hasn’t been washed this century.

Keep a clear desk policy – it’s easier to wipe your desk down with an antibacterial wipe when it’s clear.  Did you know, when you use an antibacterial wipe or spray you need to let it dry before you use the surface or you run the risk of dissipating the effectiveness?

And finally …

Be safe out there!
#flexspaceuk #flexibleworking #keepingsafe

Meet Gail Haddon, Centre Manager @ Flexspace Northampton

Gail Haddon Northampton Centre Manager
One of the first things that you notice when you walk into Flexspace Northampton, is how welcoming Gail Haddon, our Centre Manager, is.

Gail took 10 minutes out of her day to talk to me about working at Flexspace and her role as a Centre Manager.

How long have you been the Centre Manager at Northampton?

I’ve been centre manager here for six months and have just passed my probation.

What are your main responsibilities?

Gail Haddon - Northampton Centre Manager
Front of house includes housekeeping; making sure that there is a safe and happy environment and that Flexspace Northampton is operating well.

Our customers’ journey with Flexspace begins when they come to view the venue. I always start in a little meeting room, reviewing their requirements, understanding their business’ background then a tour of Flexspace Northampton. I show them no more than 3 rooms; these are normally the one closest to the one they want and two alternatives of slightly bigger options.

Then we have networking events – although the people who work and visit Flexspace Northampton understand what a great venue we offer, I keep close ties with the local community through both networking events and social events for our clients and tenants.

From meeting room bookings and end of month billing to renewals and licence agreements, there is a strong administration part to my work, including fire alarm tests, health and safety checks and maintenance reviews.

I take pride in how welcoming and clean Flexspace Northampton is as a venue which is achieved through our customer service attitude to delivering more than our customers expect.

What attracted you to this job?

The people at Flexspace. When I met the Area Manager for Flexspace Northampton through my previous job, and saw the venue, I felt that this was the job and people for me.

What do you most enjoy?

This is the best thing I’ve ever done. Every day is varied and it takes good management skills to make sure that everything is planned and done but I really enjoy it.

What are your biggest challenges?

My biggest challenge is to have full capacity of the offices and have those customers renew. This is down to getting the right customer into the right office space and making their experience here at Flexspace Northampton a good one so that at renewal, they want to stay.

What do you think makes a good Centre Manager?

You have to be approachable, organised and definitely calm and cheerful. Being flexible and understanding our clients and tenants and able to listen to their needs.
Interested in working with Flexspace?  Then visit our Careers Page for more details.
#flexspaceuk #flexibleoffices #flexspaceukjobs #flexspace #flexspacenorthampton

Hereford Celebrates 10 Years Serving Local Businesses

Flexspace, the UK’s leading provider of flexible offices, workshops, industrial and self-storage spaces, celebrated its Hereford business centre’s 10 year anniversary this month.

Flexspace Hereford opened for business in June 2009 under the ‘Evans Easyspace’ brand, it provides business units on flexible terms to local clients in Hereford and the surrounding area. The centre’s aim, since opening, has been to support local small companies with business units which meet the needs of growing businesses. It was acquired by Flexspace in 2015 and this remains the company’s aim going forward.

Opened by Paul Keetch, Member of Parliament in 2009, the centre was designed to provide Flexspace clients with a local home to their businesses.

Hereford Flexible Business Space Celebrates 10 Years
Flexspace Hereford Area Manager, Julie Taylor (left) and Centre Manager, Simona Gancheva (right) host a party to celebrate 10 years of business at Hereford.

Offering Flexible Business Spaces to SME’s From Day One

Julie Taylor, Area Manager for Flexspace Hereford, mentioned: “We opened as the Incubator Centre for SME’s. By offering workplace flexibility across the last decade, many of our customers’ businesses have expanded to their own premises.”

“The business centre provides a wide range of offices, workshops, meeting and conference rooms. All with the benefit of superfast broadband. Flexspace Hereford is in the centre of Rotherwas and is a thriving hub for new businesses, with easy access to the M5 and airports.”

Simona Gancheva, the Centre Manager based at Hereford, added: “I am confident the next ten years will bring even more success. Both to Flexspace, and the businesses who choose to use our centre.”

Even the Prime Minister Noticed!

David Cameron visited Flexspace Hereford in 2012 where Julie showed him around the business centre. They discussed SME’s, and the impact of business rates on small companies in the region.

To celebrate a decade in business, Julie and Simona hosted a 10th birthday party in the reception area. They invited all clients based at the Hereford centre to drinks, nibbles and a cake in celebration of their centre achievement. Clients were thanked for their continued trust and support over the years.

With Flexspace Hereford offering office spaces ranging from 130 to 570 sq. ft alongside virtual office services, and workshop units, the centre, located on Rotherwas Industrial Estate, is ideal for businesses of all sizes.

Further information about the centre and available spaces can be found via www.flexspace.co.uk or calling the sales team on 0800 033 4444.

Flexspace offers the benefits of separate accessible business meeting rooms at 15 of our locations, all at reasonable prices for our clients, available as and when you need them. There are many benefits that these spaces offer our clients, below we list our top 5.

1. Keeping Things Private

Privacy matters a lot when it comes to business. Sometimes, you may find that you need space to sit and talk to clients or employees in a private space. Meeting rooms allow for open discussions within a separate room without broadcasting to your entire company.

2. Getting Creative and Collaborative

Working with other people helps to discover ideas; be it with your own team or having a meeting with similar minds from other industries. Meeting rooms allow for new ideas to generate and give space to get creative.

3. Save Time & Travel, Yet Remain Connected

Meeting Technology Video ConferencingIf you are unable to travel to meet clients based at a long distance, one of the increasingly common aspects of modern business involves working through technology, and remaining connected.

Meeting rooms give you space to set up your own video conferences, fitted with the latest audio systems so that you’re able to project the image you want on a professional level, even from a distance.

4. Stronger Communications

Meeting rooms give everyone a chance to speak up and ask the questions that they can’t in an open space or via email. It allows employees to interact with their management, opening up frank discussions.

5. Creating the Right Image

A good first impression is key. Finding a space that presents you and your business in the most favourable light is important. A well-furnished meeting room space, with the perks of its modern equipment, will impress those that you meet. Helping you win business and increasing your profile. It puts clients at ease, and allows them to place their confidence in you.

No matter how much businesses are to advance, there is no substitute when it comes to providing a personal touch.

Book a Meeting Room Today

You can book a meeting room by the hour, half day or full day at any of our following sites: Bolton, Dunfermline, Grangemouth, Hereford, Harrogate, Kirkcaldy JSBP, Leeds Burley Hill, Melksham, Newton Aycliffe, Northampton, Shrewsbury, Swindon, Peterborough, Wakefield and Watford.
To find out more about our meeting room spaces or to book one today, please get in touch with us on 0800 033 4444 or email us in at sales@flexspace.co.uk.

How Much Office Space Do You Need?

Finding the right business location isn’t too stressful when you usually know what you’re looking for. When looking for the right premises for your business, you need to choose the right size for your company. So, the starting point is to make sure you know what you require from an office environment, but also what you can omit.

Catering for both your short and long-term needs has a massive impact on finding a space just right for you. As office spaces are usually priced based on the size and facilities on offer it can be easy just to consider the short term. But with Flexspace, there is often the opportunity to grow whilst remaining on the same site.

Maximise Your Space

Expand Your Office SpaceThe first consideration is whether you have space within your office you can free up. Most offices are used for storage as well as a place of business. It can be frustrating if you are having to hold onto files from previous years or having to clutter up the office with filing cabinets. So consider whether you can move your items into storage.

At Flexspace we offer storage spaces at our Bellshill, Blackpool, Deeside, Grangemouth, Kirkcaldy, Leeds, Lincoln, Middlesbrough, Newark, Newton Aycliffe and Wakefield centres; allowing secure and convenient access to your archives, paperwork and other potentially important items.

Need a Little Breathing Space?

Not planning business growth in advance could potentially hinder business expansion. As your company matures, you may be adding staff and senior management could require private spaces within the office. So it may be a good idea to either start with spare space in the room you choose or plan more space just in case. You can often find adjacent offices in Flexspace locations or, alternatively, ask us to put partitions in for you. We’re keen to make sure your space works for you.

Too Much Space

Too much of anything can sometimes be a negative too. Empty desks or space that is left unused can give visiting clients the wrong impression with regards to your business and its success.

A co-working environment is one place where empty desks aren’t an issue. Many small businesses start off by using co-working spaces, allowing them to meet clients in a professional environment as well as keep costs down.

Keep Your Options Open

We pride ourselves in offering a range of office spaces, sized for all small and large businesses. We offer facilities such as free on-site parking, security, and meeting room access at low costs for all clients.

The majority of Flexspace offices are also located off the main motorway networks, offering easy access to all clients. To arrange a viewing or to find out more, please give our sales team a call on 0800 033 4444 or contact us by email.

Coworking and shared office spaces are currently on the rise in the business world. As more companies have a demand for this flexible way of working at a reduced cost, we at Flexspace have responded by offering coworking space at five of our locations.

There are many advantages to working in a coworking space, we’ve covered a few key aspects below.

What is Coworking?

Also known as a shared office, a coworking space gives SMEs, entrepreneurs and freelancers access to all the facilities and perks of a conventional office space, without all the additional costs that go with it.

Coworking spaces are usually open plan surroundings where a client would pay for the space they need, giving them access to a mix of private and communal areas. These spaces offer a more relaxed work environment with an open plan, ‘come and go as you please’ informal working environment.

What is the Cost of Coworking?

One of the common benefits to renting out a coworking space is the cost of it. For those that are just starting off their business, this kind of work environment can be very cost effective. Many businesses at their initial stages find that lower rent costs offer the ability to free up capital for investment in value-generating assets. Flexible coworking environments tend to be more affordable and also less stressful before, during and after a business takes up a space.

Coworking Improves Networking

Many coworking tenants find themselves being able to work and network at the same time. Working in a collaborative space with likeminded businesses and people can help free up thinking and give exposure to new ideas. The collective nature of co-working spaces is ideal as it provides networking opportunities and gives tenants the chance to start new conversations with everyone from potential clients to business partners.

Shared Office Space to Rent

Increase Creativity

Coworking spaces focus on like-minded communities which offer your business greater productivity. Design inspired office space settings also work to foster efficiency in a co working environment. For employees there are obvious benefits, with fewer hours spent commuting, greater independence and flexibility in their work. These spaces are designed for the benefit of employees. Alongside happier staff, shared workspace encourages innovation through exposure to new ideas and ways of working.

Come and Visit our Facilities, Today

Flexspace offers coworking spaces at Bolton, Dunfermline, Harrogate, Newton Aycliffe and Peterborough. All of our coworking spaces are situated within a business park, located off the main motorway networks offering easy access, and close to different local amenities. These spaces also come with free parking and security to all clients.

We offer a minimum of 6 months tenancy for all our coworking tenants. Clients can move in on the day they sign and begin working immediately. They are also able to book a meeting room at any time (depending on availability) at a minimum cost if private space is required.

All coworking spaces at Flexspace come furnished. Once clients feel like they have outgrown their coworking space they have the advantage to keep the same business centre address and expand to a Flexspace office.
To book a viewing or to find out more please call 0800 033 4444 or contact us by email.

Flexspace provides support for all business clients, be it small or large, whether on short licences – or long-term leases. This blog talks through the advantages in being a Flexspace client, and the support that can be provided from the time you’re setting up, throughout your business journey and as your company grows.

Get Your Business Moving in the Right Direction

When starting up a business, at Flexspace we understand it can be difficult to find the right place to set up and get the ball rolling. There’s plenty to consider, and the to-do list can seem never ending. Flexspace clients are offered flexible terms, with the minimum of a 6-month agreement to sign up to. We avoid tying you into lengthy contracts as you work towards a budget.

Expand Your Office, When You Need To

Should you realise that you need more space to operate comfortably, Flexspace aims to provide a simple expansion agreement, making it hassle free for you to move your business to a bigger area – whether this be for an office space or a workshop unit. Similarly, if you’re looking to downsize, once your lease or license agreement comes to an end, we’re more than happy to assist in providing you with a unit that suits your needs.

To take the burden of having to find or buy office furniture, all Flexspace offices can be ready furnished with chairs and desks. We also provide a range of infrastructural facilities such as running water, power supply and security at selected locations.

Support Staff: On Site, Or On Call

Office Support on HandFifteen of Flexspace locations are manned centres, where there is a fully staffed reception desk, providing clients with staff on hand to help. For other locations, area managers visit the centres almost every week, and are at the end of a phone line to help clients at any time if need be.

We provide access to networking opportunities, so we work to create an office environment that hosts a variety of brands and businesses. Clients can open up to business opportunities within our workspaces and facilities.

Small Businesses Need Support

We believe in giving small businesses the best support to help them make a success of their company. The owner of the business needs to focus on the tasks in hand, not the operation of the facilities.

We take away the headaches that can come with running your premises, so that you can get on with the main challenge: running a successful enterprise!

Perhaps that’s why more companies than ever are choosing to work with, and at, Flexspace. Book a site tour today.

There are many factors to consider before renting out an office space for your business. With plenty of options to consider, and knowing that there are so many things that can impact your decision, we cover the key features that can help you in the process of selecting the right workplace for you.

Office Location

Location is the most important factor when choosing an office. Choosing a location for your workplace is more than just considering the neighbourhood. The area in which your business is located determines the image you create to new and existing client. Having your business situated at an accessible location is vital as it can contribute to the success or failure of the organisation. Not only would it help build your brand image if it’s in an ideal location, but also stand out for the right reasons.

Commuting to work can sometimes be draining and can impact on the productivity and wellbeing of your employees. Finding an office close to transport links can help employees get to work without a hassle, and clients to find you easily. Having local amenities around your workplace is always an added bonus, as staff prefer the convenience of having places to eat nearby.

The Right Office Size

Finding the Right Office SizeWhen renting out an office you want to make sure that the size of the premises matches the size of your company. Cramped offices aren’t great for productivity and renting an area too large could mean you would be wasting funds on unwanted space. As a general rule, we recommend having 70 square feet per person, however, it is entirely upon a client and what suits their business depending on the size of desks or storage space required.

Flexspace offer a number of different office spaces to choose from and the type of office you choose depends on where your business is in its growth cycle. Start up businesses often choose to opt for coworking spaces as it is the most cost effective option. The next stage up would then be to take a private office for the business to grow and instil its own culture.

It pays off to look ahead to the future of your business, and choose an office that can be adapted to accommodate a team that suits your business as it evolves over time.

Managing Your Costs

The cost of your office is probably one of the most significant factors to account for in your business. Spending too little could leave you with an office you’re not happy with, but spending too much may leave you struggling to pay the rent. The cost of an office space would need to be strategised effectively as the price tag attached could slow down your business growth.

A wise act would be to calculate the net income of the business to determine how much can be spent on the ideal office space. You’d need to determine whether you are prepared to scale up and get a bigger office or if you want to downsize to reduce your expenses. A budget needs to be set, and you would need to make sure you don’t go over that fixed amount. Having a clear budget in mind that fits with your business is crucial to prevent you from committing to space that is not maintainable from a financial point of view.

Think Outside the Box: Parking and Security

Parking space and the security of your office are common factors that can be overlooked when choosing an office space to rent.

It is important to consider the amount of parking you have available included in the office space you’re renting. Is the parking space free or is there a hidden charge on top for that? If there is only limited parking available, where could your employees, customers or clients park? You need to make sure there are enough spaces nearby and at minimum cost so that your team can get to work without the hassle. A secure parking lot would always be an added bonus.

The security of the building your business runs from is highly significant. Nobody likes to work in an environment where there are security risks. So one of the aspects to consider when choosing an office space would be to select a safe working location for yourself and your staff.

Remain Agile, Like All Healthy Small Businesses

The length of a lease plays a key role in the decision of renting an office. For your first office, you may not want to tie yourself into a long-term commitment. Flexspace offer a minimum of a 6-month agreement to all workplaces across the country. We take into consideration that clients may not want to be stuck with an office if your business folds, sells or outgrows the space.

Our aim is to provide flexibility for all types of businesses, believing that the easier we can make it for small to medium businesses, the quicker the chances are for these organisations to grow and become successful.

The majority of Flexspace office and workshop units are located off the main motorway networks, offering free parking and security to all clients. We have a wide range of units in different sizes, with prices to suit all.

To book a viewing at one of our 59 locations, please call 0800 033 4444 or contact us by email.

Whether it’s a start up or a well-established business, you need to find the right location to base your company. Business parks offer immediate benefits for companies of all sizes and are perfect if you’re looking to relocate, or simply finding your first company location.

A business park is defined as an area of land in which many office buildings are grouped together. Most of our Flexspace workspaces are purpose built for enterprises by having a range of sizes and space within the same business park.

All Flexspace offices and workshops are located near highways and main roads for optimal mobility and easy access. Below are the three key advantages for why you should consider setting up your company within a Flexspace business park.

Business Focus

Choosing to locate your company on a business park means that your company is based in a dedicated business area. If you want an office, you’ll find they come serviced and furnished, offering premises which combines the space you may need with great facilities. We give you a fast start so that you can take advantage of the range of services on site.

Like Minded Neighbours

Networking with Business OwnersBasing your business on a dedicated business park gives you a further advantage as you are surrounded by like-minded driven professionals. Having other business leaders run their companies alongside you could help you build your passion as well as enable you to seek support and fresh perspectives.

Flexspace tenants benefit from get-togethers and networking events which are arranged by our serviced business parks. These events are a great way for getting the most out of the business community around you.

Flexible Growth

Our business parks have enough capacity and space for companies to move premises as business needs increase. Initially your company may require a small office but in time, as you grow, you may need more space. It is always much easier to move to a new office in the same location than find and move to a new place.

At Flexspace we have a variety of sizes available to choose from within our business parks and we can provide flexibility with any requirements. We’re able to facilitate your needs to downsize or even upgrade to a larger premise. So, call the team on 0800 033 4444 and discover whether there’s a good fit for you.

As a business contends with the various stages of its lifecycle, there are likely to be a number of hurdles to jump. We help you explore how Flexspace can help every step of the way through the full business lifecycle.

Flexspace is here to help firms like yours succeed. Our dedicated team are set up with the capabilities and expertise to guide you and help you thrive when choosing the perfect home for your business.

Our commercial premises and services come in all shapes and sizes, from virtual and coworking spaces, to private office and warehouse space. We are confident we can accommodate businesses at any stage of life.

From The Very Beginning

Workplaces to Grow Your BusinessFrom day one a startup businesses will face many exciting challenges and have lots of important decisions to make. This may include establishing market presence and adjusting the business model to set your business on the right track.

Many new businesses choose coworking or a virtual office as the first step to setting up on a firm basis. We can offer an inspiring space to work from with everything you might need. One of the main attractions to coworking is the lower cost for work space, as well as networking opportunities with other entrepreneurs.

The variety of workers in a coworking space gives an advantage to unique skill sets that they can grasp and share with other community members. Connections with others are a big reason why people pay to work in a communal space.

Once your needs change or you are ready to take the next step towards development we will support you by finding you your own private office or workshop.

A Growing Business

As a business matures there is bound to be a change in requirements. Finding the right working environment is crucial for any business. Having a private office or workshop space can give a business its own identity. Flexspace understands that teams can’t set to work without a good phone and internet connection, therefore most of our workshop units and office spaces have high speed broadband. Plus, all of our offices come furnished, with the majority of our workshop units benefit from powered roller shutter doors and personal access doors.

So if your photo studio has outgrown the garage, or working from home can’t keep you focused anymore – we’ve got plenty of options for you, with numerous spacious offices and workshop units available to rent.

Business Expansion

Many established businesses are keen to expand. It could be that a larger office is required due to the growth in staff, or the common baggage that comes with any business for storage space is needed. Flexspace can assist you in adapting and extending to a larger space which suits you as your business grows.

Most Flexspace locations have a wide range of sizes to choose from. Moving is never easy, however we work with you from day one, a step at a time, whatever your profession, however big your team is now, or hopes to become. Whether you are looking for additional warehouse space for your growing business or looking to relocate to a new area, we’re here to assist.

Onwards and Upwards

Growing a Business Beyond One LocationThe time may come when your next challenge is to cover more of the country, so you may need to operate your business from multiple locations. With strategically placed sites around the country, on the transport arteries of the UK, means that you can remain with Flexspace. We can help you increase your reach, and each place, though different comes with a wide range of services to help you grow.

With over 50 business locations to rent across the UK, covering unique commercial venues from Crawley to Stirling and many places in between, Flexspace have got you covered. You can find yourself a space that fits your current workplace with just a couple more similar workstations across the UK at prime locations. Our locations also offer ample free parking spaces. Getting to Flexspace offices and workshops is very simple as we are situated next to major road links, or approximately a maximum of 3 miles away from local network and railway links.

Our range of premises offers the ideal destination for your growing business. Whether you are looking for a small workshop to get started from, or larger industrial units to expand into. We have space to accommodate most businesses and flexible terms to help you get started.

If you’d like to know more details on how you can set up your business at one of our fifty nine Flexspace locations across the UK, please get in touch on 0800 033 4444 or email us. We’d be more than happy to discuss your requirements and go through the variety of introductory deals we have for new clients starting up.

Looking for more than one location?

Are you looking for increased flexibility and reach without the downside of a long-term commitment or cavernous space.

Or perhaps as your staff shift to a more versatile working model, you need to be closer to where they live, and your customers are?

Flexspace has a dedicated multi-site team who can listen to you come up with all the options. To put together the perfect portfolio of locations and facilities to help your business thrive.

Call our dedicated team on 0800 033 4444, or

CONTACT US TODAY

Our Blog

Working Safe

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Being a Centre Manager @ Flexspace

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Tips to Combating Stress at Work

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The 4 Main Benefits of Using Self-Storage Units

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You're Better Connected with Flexspace